Knowing How To Email A Nominee That Has Been Nominated is a key skill, especially if you’re involved in any kind of awards program, recognition event, or internal employee appreciation. You want to make the nominee feel valued and informed, and a well-crafted email is the perfect way to do that. It’s all about making a good impression and keeping them in the loop.
Crafting the Perfect Nomination Email
When you’re sending an email to someone who’s been nominated, there are a few key things to keep in mind. You want the email to be clear, positive, and provide all the necessary information. Here’s a breakdown of what makes a great nomination email:
First and foremost, start with a warm greeting. This sets the tone for the entire email. Then, clearly state that they’ve been nominated and for what. Be specific! Mention the award or recognition, and perhaps the reason for the nomination. This is important because it immediately clarifies why you are contacting them and acknowledges their achievement. Provide some details about the next steps, such as the timeline for the award, when they’ll be notified, and what the judging process will be, if there is one.
Here are a few additional points:
- Keep it brief: Avoid unnecessary details.
- Proofread: Check for grammar and spelling mistakes.
- Be enthusiastic: Show genuine excitement about their nomination.
You can also use a table to provide all information :
| What to include | Example |
|---|---|
| Subject Line | Nomination for [Award Name] |
| Greeting | Dear [Nominee Name], |
| Body | We are pleased to inform you that you have been nominated for [Award Name]. |
| Closing | Sincerely, [Your Name] |
Initial Nomination Confirmation Email
Subject: Congratulations! Nomination for [Award Name]!
Dear [Nominee Name],
We are thrilled to inform you that you have been nominated for the [Award Name]! Your hard work and dedication to [Company Name/Specific Area] have not gone unnoticed.
The selection committee will be reviewing all nominations over the next few weeks, and the winner will be announced on [Date]. We’ll reach out with an update by [Date].
Thank you for all you do. Good luck!
Sincerely,
[Your Name]
[Your Title]
[Company Name]
Email to Nominee Requesting Additional Information
Subject: [Award Name] – Additional Information Needed
Dear [Nominee Name],
Thank you for your nomination for the [Award Name]! To help the selection committee, we’d appreciate it if you could provide some additional information.
Could you please provide:
- A brief paragraph highlighting your key achievements related to this nomination.
- Any supporting documents or links (e.g., project details, testimonials).
Please submit this information by [Date] to [Email Address].
Thank you for your cooperation.
Best regards,
[Your Name]
[Your Title]
[Company Name]
Email to Nominee Announcing They Did Not Win
Subject: Update Regarding Your Nomination for the [Award Name]
Dear [Nominee Name],
Thank you for your nomination for the [Award Name]. We truly appreciate your contributions to [Company Name/Specific Area].
While you weren’t selected as the winner this time, please know that your nomination was highly considered. The selection committee was very impressed with [mention a specific positive aspect].
We encourage you to continue your excellent work, and we hope you’ll consider being nominated again in the future.
Sincerely,
[Your Name]
[Your Title]
[Company Name]
Email to Nominee Announcing They Won
Subject: Congratulations! You’ve Won the [Award Name]!
Dear [Nominee Name],
We are delighted to announce that you are the winner of the [Award Name]! Congratulations!
The selection committee was incredibly impressed with [mention a specific achievement or quality]. Your dedication and hard work have truly made a difference in [Company Name/Specific Area].
We will be presenting the award to you at [Event Date and Time] at [Location]. We hope you can attend! Please RSVP by [RSVP Date] by replying to this email.
Warmest congratulations!
Sincerely,
[Your Name]
[Your Title]
[Company Name]
Email to Nominee Thanking Them for Their Participation
Subject: Thank You for Your Nomination for the [Award Name]
Dear [Nominee Name],
We would like to express our sincere gratitude for your participation in the [Award Name] nomination process. Thank you for allowing us to recognize your contributions.
Even though the judging is now over, we value your hard work and dedication very much.
We appreciate your continued commitment to [Company Name/Specific Area].
Sincerely,
[Your Name]
[Your Title]
[Company Name]
Follow-up Email about the Award Ceremony
Subject: Reminder: [Award Name] Award Ceremony – [Date]
Dear [Nominee Name],
Just a friendly reminder about the [Award Name] award ceremony. It’s on [Date] at [Time] at [Location].
We’re looking forward to celebrating with you! The ceremony will include [briefly describe the event, e.g., presentations, refreshments, etc.].
Please let us know if you have any questions.
See you there!
Best regards,
[Your Name]
[Your Title]
[Company Name]
By following these guidelines and using these examples as a starting point, you can make sure that every email you send to a nominee is positive, professional, and reflects well on the organization.