When you need to make changes or add extra information to something you’ve already sent, that’s where an addendum comes in handy. Whether it’s about a job offer, a contract, or any other important document, knowing How To Write An Addendum Email is a crucial skill. It’s about keeping things clear, accurate, and ensuring everyone’s on the same page.
Understanding the Purpose of an Addendum
An addendum is like an update or a correction to an existing document. Think of it as an "extra note" attached to the original. It helps clarify information, make changes, or add details that weren’t included before. Before you start writing, consider why you need an addendum. What specific information needs to be added, corrected, or clarified?
When composing an addendum, always keep these points in mind:
- **Clarity is key:** Use straightforward language.
- **Be specific:** Clearly state what’s being changed and where.
- **Reference the original:** Make it easy to connect the addendum to the original document.
It’s important to ensure that any revisions are communicated clearly and professionally, especially in a business or formal setting. Think of it like this:
- You have a document.
- Something needs to be changed or added.
- You create an addendum to address the change.
Example: Addendum to a Job Offer Email – Salary Revision
Subject: Addendum to Job Offer – [Your Name] – [Job Title]
Dear [Candidate Name],
Please consider this email as an addendum to your job offer email for the position of [Job Title], which you received on [Date].
We are writing to clarify and amend the salary details outlined in your initial offer. The revised annual salary for this position is [Revised Salary]. This change reflects [brief explanation, e.g., updated company policy, a change in the role’s responsibilities].
All other terms and conditions outlined in the original job offer email remain the same.
Please confirm your acceptance of this revised offer by replying to this email by [Response Deadline]. We are excited to welcome you to the team!
Sincerely,
[Your Name]
[Your Title]
Example: Addendum for a Contract – Updated Terms
Subject: Addendum to Contract Agreement – [Contract Name] – [Contract Date]
Dear [Client/Contractor Name],
This email serves as an addendum to the contract agreement dated [Contract Date] for [brief description of the contract]. We are adding the following clause to the agreement:
[New Clause: Detail the new term, e.g., “The payment terms shall be revised to: [New Payment Terms].”]
This addendum is effective immediately. All other terms and conditions of the original contract remain in full force and effect.
Please sign and return this addendum to acknowledge your acceptance of these changes.
Sincerely,
[Your Name]
[Your Title]
Example: Addendum to a Meeting Confirmation – Change of Time
Subject: Addendum: Meeting Confirmation – [Meeting Topic] – Revised Time
Dear [Participants],
This email is to amend the meeting confirmation email regarding the [Meeting Topic] scheduled for [Original Date and Time].
Please note that the meeting time has been changed to [New Date and Time]. The meeting will still be held [location/virtual meeting link].
The agenda remains unchanged.
We apologize for any inconvenience this may cause.
Best regards,
[Your Name]
[Your Title]
Example: Addendum for a Policy Update – New Rule
Subject: Addendum to Employee Handbook – [Policy Name] Update
Dear Employees,
This email serves as an addendum to the employee handbook, specifically concerning the [Policy Name] policy.
Effective [Date], the following rule is added to the policy:
[New Rule: e.g., “All employees are required to [Action].”]
Please review this updated policy and direct any questions to [Contact Person/Department].
Thank you,
[Your Name]
[Your Title]
Example: Addendum to a Proposal – Scope of Work Revision
Subject: Addendum to Proposal – [Project Name] – Scope of Work
Dear [Client Name],
This email serves as an addendum to the proposal dated [Proposal Date] for the [Project Name] project.
We are revising the scope of work to include the following:
[Specific changes to the scope of work, e.g., “Addition of [Specific Task]. The estimated cost for this addition is [Cost].”]
All other terms and conditions in the original proposal remain in effect. Please let us know if you have any questions.
Sincerely,
[Your Name]
[Your Title]
Example: Addendum for a Schedule Change – Deadline Extension
Subject: Addendum: Project [Project Name] – Revised Deadline
Dear Team,
This email is to notify you of a change to the project schedule for [Project Name].
The deadline for [Specific Task/Deliverable] has been extended to [New Deadline]. This change is due to [brief explanation, e.g., unforeseen circumstances, resource availability].
Please update your timelines accordingly. We appreciate your continued efforts.
Best regards,
[Your Name]
[Your Title]
Knowing how to write an addendum email is a valuable skill in any workplace. It helps you communicate changes clearly, maintain accuracy, and ensure everyone understands the most up-to-date information. By following the guidelines and examples provided, you can write addendum emails that are effective and professional, making sure your message gets across clearly.