Crafting the Perfect Internal Audit Conclusion Email

Dear [Department Head Name],

I hope this email finds you well.

This email summarizes the findings of the recent internal audit of the [Department Name] department, completed on [Date]. The audit reviewed [briefly mention the scope, e.g., financial records, operational procedures].

Here are the key findings:

• Finding 1: [Describe the issue, e.g., Inaccurate record-keeping].
• Finding 2: [Describe the issue, e.g., Lack of documentation for specific processes].
• Finding 3: [Describe the issue, e.g., Non-compliance with company policy X].

We recommend the following actions:

1. Action 1: [Suggest solutions, e.g., Implement a new record-keeping system].
2. Action 2: [Suggest solutions, e.g., Train employees on proper documentation procedures].
3. Action 3: [Suggest solutions, e.g., Review and update the policy].

Please provide a written response outlining the actions your department plans to take to address these findings by [Date]. We will schedule a follow-up meeting to discuss these plans.

Please let me know if you have any questions.

Sincerely,
[Your Name]
[Your Title]

Dear [Senior Manager Name],

This email is to inform you about the recent internal audit of [Area/Department]. The audit covered [Scope of the audit] and was completed on [Date].

Overall, the audit revealed [Summary of the general findings – positive and negative].

Here’s a brief overview of the major findings:

• [Positive Finding, e.g., Strong financial controls].
• [Minor Finding, e.g., Minor procedural improvements needed in X area].
• [Major finding, e.g., Significant issues in the following area].

We have provided detailed reports to the relevant department heads, as well as recommendations for improvements. We believe that implementing these recommendations will significantly [positive outcomes].

We will keep you informed on the progress of implementation.

Sincerely,
[Your Name]
[Your Title]

Dear [Recipient Name],

I hope this email finds you well.

This email is a follow-up on the internal audit of [Area/Department] that concluded on [Date].

As a reminder, the audit identified [mention main findings]. We requested your action plan to address these issues by [Date].

Could you please provide an update on the progress you have made? If possible, please include:

• Completed Actions: [List of completed actions].
• Pending Actions: [List of pending actions].
• Any obstacles or challenges encountered.
• Revised Timeline: [Provide an updated timeline if necessary].

Please respond by [Date] so we can track the progress.

Sincerely,
[Your Name]
[Your Title]

Dear Members of the Audit Committee,

This letter presents the findings of the internal audit of [Area/Department], completed on [Date]. The audit was conducted to evaluate [Scope of the Audit].

The key findings are as follows:

Finding	Impact	Recommendation
[Finding 1]	[Impact on the Company]	[Recommendation for Improvement]
[Finding 2]	[Impact on the Company]	[Recommendation for Improvement]
[Finding 3]	[Impact on the Company]	[Recommendation for Improvement]

We have provided detailed reports and recommendations to the management of the concerned departments. We believe that taking actions based on the recommendations will significantly [Positive outcome].

We will present a detailed report and updates to the Audit Committee at the next meeting on [Date].

Sincerely,
[Your Name]
[Your Title]

Dear [HR Contact Person],

I hope this email finds you well.

This email is to inform you about training needs identified during the recent internal audit of the [Department/Area] completed on [Date].

The audit revealed that employees in [department] need additional training in the following areas:

• [Specific training need 1, e.g., data entry procedures].
• [Specific training need 2, e.g., company policies].

We recommend:

1. Providing training sessions on the above topics.
2. Tracking and documenting the completion of training.

We kindly request that HR develop and schedule the necessary training programs. Please let me know the timelines and resources required. We’re available to help in any way we can.

Sincerely,
[Your Name]
[Your Title]

Dear [IT Contact Person],

This email is to inform you about technical issues identified during the internal audit of [Area/Department] completed on [Date].

The audit identified the following technical concerns:

• [Issue 1, e.g., Vulnerability in the server].
• [Issue 2, e.g., Outdated Software].

We recommend these actions:

1. Implementing a security fix.
2. Updating the software to the latest version.
3. Regular system checks and maintenance.

We request that the IT team address these issues promptly. Please provide an estimated timeline for their implementation and let us know what support you may need.

Sincerely,
[Your Name]
[Your Title]