The business world runs on communication, and a key piece of that communication is the Revised Quotation Email. Whether you’re selling a product, offering a service, or just trying to keep a client happy, sending a clear and professional Revised Quotation Email is super important. This essay will explore what these emails are all about, why they matter, and give you some handy examples to guide you.
Understanding the Revised Quotation Email
A Revised Quotation Email is exactly what it sounds like: an email that updates or changes a price quote you’ve previously sent. Maybe the scope of the project shifted, or costs for materials went up. Whatever the reason, the Revised Quotation Email ensures everyone’s on the same page and avoids any misunderstandings down the road.
Why bother with a revised quote instead of just winging it? Well, a formal revision shows you’re organized and professional. It provides a clear record of the changes. It also helps prevent any potential problems like, for example:
- Disagreements about the final price.
- Confusion over what’s included in the service.
- Lost trust and potential for contract disputes.
Think of it as your official document for the updated deal. The revised quote should include all the same elements of the original: the date, the client’s information, a detailed breakdown of the costs, and your contact info.
Revised Quotation Email Examples
Revised Quotation Email due to Price Increase
Subject: Revised Quotation – Project [Project Name]
Dear [Client Name],
Thank you for your interest in working with us on the [Project Name] project. Following a review of the initial proposal, we’ve identified a slight adjustment to the pricing.
Due to [briefly explain the reason, e.g., recent increases in the cost of raw materials, a change in scope, etc.], we’ve updated our quote.
Please see the revised quotation below:
| Item | Description | Revised Price |
|---|---|---|
| Phase 1 | [Description] | $[Amount] |
| Phase 2 | [Description] | $[Amount] |
| Total | $[Total Amount] |
The new total is $[Total Amount]. All other terms and conditions remain the same.
Please let us know if you have any questions.
Sincerely,
[Your Name]
[Your Company]
Revised Quotation Email due to Change in Scope of Work
Subject: Revised Quotation – [Project Name] – Updated Scope
Dear [Client Name],
Following our recent conversation regarding the [Project Name] project, we’ve adjusted the scope of work to include [briefly describe the additions/changes].
This revision results in the following changes to the original quote:
- [Original Item] – Originally priced at $[Amount]
- [New Item Added] – Priced at $[Amount]
- [Other Changes]
The revised total cost for the project is $[Revised Total Amount].
We’ve attached a detailed revised quote for your review. Please let us know if you’re happy with the new scope and the revised pricing. We’re excited to move forward!
Best regards,
[Your Name]
[Your Company]
Revised Quotation Email Offering a Discount
Subject: Revised Quotation – [Project Name] – Special Offer
Dear [Client Name],
We’re thrilled you’re considering us for the [Project Name] project! As a special offer, we’ve revised your quote to provide a discount on [specific item or service].
The revised price includes:
- [Original Item] at $[Old Price]
- Discount of $[Discount Amount]
- New price for [Original Item] will be $[New Price]
The total cost now is $[Revised Total].
This is a great chance to partner with us! This offer is valid for [Date]. We look forward to hearing from you soon!
Sincerely,
[Your Name]
[Your Company]
Revised Quotation Email due to Errors in Original Quote
Subject: Revised Quotation – [Project Name] – Correction
Dear [Client Name],
I am writing to follow up on your quote for [Project Name]. I apologize; there was a minor error in our original quote.
The correct price is as follows:
[Item Description] – $[Correct Price]
The total revised price is $[Revised Total Amount]. I am very sorry for any inconvenience.
We are committed to providing you with accurate and up-to-date information. Please review the updated quote, and if you have any questions, do not hesitate to contact me. Thank you for your understanding.
Sincerely,
[Your Name]
[Your Company]
Revised Quotation Email Following a Client Request
Subject: Revised Quotation – [Project Name] – Per Your Request
Dear [Client Name],
Following your request for [mention specific changes, e.g., fewer services, different materials, etc.], we have adjusted the quotation to reflect the changes.
This revised quote now includes:
[List the specific changes and the resulting changes in price, e.g., “Removal of service X, which has reduced the total by $[Amount]”].
The revised total is now $[Revised Total Amount].
We believe these modifications will fulfill your requirements while meeting your budget. Please let us know if you have any questions or if you’d like to make further adjustments.
Kind regards,
[Your Name]
[Your Company]
Revised Quotation Email – Adding Options or Add-ons
Subject: Revised Quotation – [Project Name] – New Options
Dear [Client Name],
We are excited to provide you with some more options! Besides the original quote, we’ve included a few extras.
We’ve added the option to include [describe the add-on]. The pricing is as follows:
| Option | Description | Price |
|---|---|---|
| Option 1 | [Description] | $[Amount] |
| Option 2 | [Description] | $[Amount] |
| Original Package | [Original Description] | $[Amount] |
The revised total for all options is $[Revised Total]. Let us know which option you’d like!
Sincerely,
[Your Name]
[Your Company]
Finally, a Revised Quotation Email needs to clearly state whether the new quote supersedes the previous one. Make sure the client knows which version is the “official” one!
In conclusion, mastering the art of the Revised Quotation Email is important for anyone involved in business. They are a cornerstone of clear communication and professional conduct. By being clear, providing detailed information, and using the examples above as a guide, you can make sure you’re always on the same page as your clients and keep things running smoothly.