When you need to update a price or make changes to a proposal, the way you communicate it is super important. This guide is all about Sending Revised Quotation Email Sample and how to do it right. We’ll cover why it’s important, and give you some real-life examples you can use. Think of it like giving someone a second chance to say "yes" after you’ve made things even better.
Why Clear Communication Matters
Sending a revised quote isn’t just about numbers; it’s about maintaining a good relationship with your clients or customers. A well-written email shows you’re:
- Professional
- Organized
- Trustworthy
This is the most crucial thing: sending a clear and concise email that explains the changes and their reason builds trust and makes it more likely the customer will accept the new quote. Keeping your communications straightforward will make you stand out. This is why taking the time to draft a perfect email makes such a difference.
- It shows respect for the customer’s time.
- It minimizes any potential confusion.
- It helps to prevent misunderstandings down the road.
- Start by clearly stating the original quote number.
- Explain concisely the reason for the revision.
- Provide the updated details.
| Original Quote | Revised Quote |
|---|---|
| Price: $100 | Price: $120 |
Email Example: Revised Quote Due to Increased Material Costs
Subject: Revised Quotation – [Your Company Name] – Quote # [Original Quote Number]
Dear [Client Name],
Thank you again for your interest in our services/products. This email is to inform you of a revision to the original quotation you received on [Date of Original Quote].
Due to recent increases in material costs, we’ve had to adjust the pricing slightly. The revised quotation is attached for your review.
Key changes include:
- [Specific item] – Price adjusted from $[Original Price] to $[New Price]
- [Specific item] – Price adjusted from $[Original Price] to $[New Price]
The total cost now reflects this change. We understand that price is important, and we apologize for any inconvenience this may cause. However, we are committed to delivering the highest quality and can only do so with the current market conditions.
Please let me know if you have any questions.
Sincerely,
[Your Name]
[Your Title]
[Your Company Name]
Email Example: Revised Quote with Extended Scope of Work
Subject: Revised Quotation – [Your Company Name] – Quote # [Original Quote Number] – Additional Scope
Dear [Client Name],
Following our conversation on [Date of Conversation], we have revised the original quotation to include [briefly describe the additional work].
This revision now includes:
- [New item or service 1]
- [New item or service 2]
As a result, we’ve updated the total price to $[New Total]. Please see the attached quotation for detailed information.
We believe this addition will significantly benefit your project by [state the benefits]. We’re confident in our ability to deliver exceptional results.
Please review the attached document and let us know if you have any questions or need further clarification.
Best regards,
[Your Name]
[Your Title]
[Your Company Name]
Email Example: Revised Quote Due to a Change in Specifications
Subject: Revised Quotation – [Your Company Name] – Quote # [Original Quote Number] – Specification Changes
Dear [Client Name],
Following your request, we’ve updated the quotation based on the revised specifications for [Project Name/Product].
The main changes are:
- [Original specification] has been updated to [New specification]
- [Original specification] has been updated to [New specification]
Attached is the revised quotation, which includes the updated pricing based on these changes. The total cost is now $[New Total].
We are excited to proceed with the project. We are confident that the revised specifications will exceed your expectations.
Please review the updated quotation and confirm its accuracy at your earliest convenience.
Thank you,
[Your Name]
[Your Title]
[Your Company Name]
Email Example: Revised Quote with a Discount
Subject: Revised Quotation – [Your Company Name] – Quote # [Original Quote Number] – Discount Included
Dear [Client Name],
Thank you for your interest in working with us. We have revised your original quotation to include a special discount.
We appreciate your business and want to make this even more attractive.
The revised price now includes a [percentage]% discount, bringing the total cost to $[New Total]. This is a special offer that is valid for a limited time only.
The attached quote reflects the new pricing and terms.
Please review the updated quotation and let us know if you’d like to proceed.
Sincerely,
[Your Name]
[Your Title]
[Your Company Name]
Email Example: Revised Quote – Clarifying Terms and Conditions
Subject: Revised Quotation – [Your Company Name] – Quote # [Original Quote Number] – Clarification
Dear [Client Name],
Thank you again for your interest in [Your Company Name]. We’ve revised the original quotation to provide further clarification on our terms and conditions.
Specifically, we want to highlight [Specific Term or Condition, e.g., payment terms, warranty details]. This has been included in the attached quote.
The total cost remains the same at $[Original Total]. However, the revised document clarifies [describe clarification].
Please review the revised quote carefully, paying special attention to the updated terms and conditions.
Please let us know if you have any questions.
Kind regards,
[Your Name]
[Your Title]
[Your Company Name]
Email Example: Revised Quote – Acknowledging Errors in the Original Quote
Subject: Revised Quotation – [Your Company Name] – Quote # [Original Quote Number] – Corrections
Dear [Client Name],
We’ve reviewed the original quotation and identified some minor corrections. We are sending a revised quotation to ensure complete accuracy.
We sincerely apologize for any mistakes.
The revised quotation includes the following corrections:
- [Correction 1, e.g., Corrected unit price for Item A]
- [Correction 2, e.g., Updated shipping costs]
The total cost has been adjusted to $[New Total]. We believe these adjustments make the offer even better.
Please review the revised quotation at your convenience.
Thank you for your understanding,
[Your Name]
[Your Title]
[Your Company Name]
Sending a revised quotation email sample is more than just about changing numbers. It’s about being professional, honest, and building a strong relationship with your customers. By following these steps and using the examples provided, you can communicate any changes clearly and confidently, increasing your chances of success and showing you value your clients.