A submission letter, often accompanying a resume or application, is your chance to make a strong first impression. It’s a critical piece of the puzzle when applying for a job, proposing a project, or submitting any kind of document for consideration. Understanding how to craft an effective Submission Letter Sample is key to getting your foot in the door and ensuring your application stands out.
Why a Strong Submission Letter Matters
A well-written submission letter serves multiple purposes. It can:
- Summarize your key qualifications and experience.
- Highlight your enthusiasm for the opportunity.
- Demonstrate your understanding of the recipient’s needs.
A poorly written submission letter, on the other hand, can immediately disqualify you from consideration. This is why taking the time to create a good one is essential. Here are some common things that a submission letter typically includes:
- Your contact information
- The date
- The recipient’s contact information (if known)
- A clear statement of purpose (what you are submitting)
- A brief summary of your qualifications or the key points of your submission
- A call to action (e.g., requesting an interview, asking for feedback)
- A professional closing
A submission letter is not just a formality; it’s a chance to show that you are the best person for the job or that your submission deserves attention. Consider the following to improve your submission letter:
- Research the company or individual you’re submitting to.
- Tailor your letter to the specific opportunity.
- Proofread carefully for any errors.
Submission Letter Examples
Job Application Submission Letter
Subject: Application for [Job Title] – [Your Name]
Dear [Hiring Manager Name],
I am writing to express my strong interest in the [Job Title] position at [Company Name], as advertised on [Platform where you saw the ad]. I was very excited to see the description, because the role align with my skills, experience, and career goals.
I have [Number] years of experience in [Relevant Field], where I have [Briefly mention your accomplishments]. My resume, attached for your review, provides further detail on my qualifications. I am particularly skilled at [Mention 1-2 key skills] and am confident I can make a significant contribution to your team.
I am eager to learn more about this opportunity and discuss how my skills and experience can benefit [Company Name]. Thank you for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your Name]
[Your Contact Information]
Project Proposal Submission Email
Subject: Project Proposal – [Project Title] – [Your Name/Team Name]
Dear [Recipient Name/Organization],
Please find attached our project proposal for [Project Title]. This proposal outlines our plan to [Briefly describe the project and its goals]. We believe this project will successfully deliver the results of [Mention expected outcomes].
We are particularly excited about [Mention a specific aspect of the project]. Our team has a strong track record of success in [Relevant Experience]. We are confident in our ability to deliver this project on time and within budget.
We welcome the opportunity to discuss this proposal further. Please let us know if you have any questions or require additional information. Thank you for your time and consideration.
Sincerely,
[Your Name/Team Name]
[Your Contact Information]
Resume Submission Email
Subject: Resume – [Your Name] – [Job Title] Application
Dear [Hiring Manager Name] / [Contact Person],
Please find attached my resume for your review. I am applying for the [Job Title] position that I saw advertised on [Platform, e.g., company website, LinkedIn].
I am a highly motivated [Your Profession/Field] with [Number] years of experience. In my previous role at [Previous Company], I was responsible for [Mention 1-2 key responsibilities/accomplishments]. I am confident that my skills and experience align well with the requirements of this role.
I am available for an interview at your earliest convenience. Thank you for your time and consideration.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
Manuscript Submission Letter
Subject: Manuscript Submission – [Manuscript Title] – [Your Name]
Dear [Editor Name/Publishing House],
I am writing to submit my manuscript, “[Manuscript Title],” for your consideration. This [Genre, e.g., novel, collection of poems, research paper] explores [Briefly describe the manuscript’s subject matter].
[Manuscript Title] is [Mention some unique selling points of your work, like: “a compelling story that has the power to resonate with readers”, or “a comprehensive research study that offers insights into”]. I believe it would be a valuable addition to your publication.
Attached, you will find my complete manuscript. I have also included [List any additional attachments, such as a cover letter, bio, or sample chapters]. I am confident that my work aligns with your publishing vision. Thank you for your time and consideration.
Sincerely,
[Your Name]
[Your Contact Information]
Portfolio Submission Email
Subject: Portfolio Submission – [Your Name] – [Type of Work, e.g., Design Portfolio]
Dear [Recipient Name/Company],
I am writing to submit my portfolio for your review. I am a [Your Profession, e.g., graphic designer, web developer] and I am very excited to share my work with you.
My portfolio showcases my skills in [List your key skills, e.g., logo design, website development, illustration]. I have [Mention your relevant experience, e.g., worked on projects for various clients, helped create successful marketing campaigns].
You can view my portfolio at [Link to your online portfolio or attached file]. I would be grateful if you would take some time to review my work. Thank you for your time and consideration. I welcome the opportunity to discuss how my skills can benefit your team.
Sincerely,
[Your Name]
[Your Contact Information]
Grant Application Submission Letter
Subject: Grant Application – [Project Title] – [Your Name/Organization]
Dear [Grant Committee/Reviewer],
We are writing to submit our grant application for the [Project Title] project. This project aims to [Briefly describe the project and its goals]. We believe our project aligns with your organization’s mission of [Mention the organization’s mission].
Our application details our plan to [Briefly describe your project’s activities and outcomes]. We are confident that our project will provide benefits for [Mention your target audience or community]. We also have a strong track record in [Mention your relevant experience or qualifications].
We have attached our complete grant application for your review. Thank you for your time and consideration. We look forward to hearing from you soon. Please let us know if you have any questions.
Sincerely,
[Your Name/Organization Name]
[Your Contact Information]
Follow-up Submission Email
Subject: Following Up – [Your Name] – [Original Submission: e.g., Job Application]
Dear [Hiring Manager Name],
I am writing to follow up on my submission. I submitted my application for the [Job Title] position on [Date of Submission] as you requested.
I am highly interested in this opportunity and am still very enthusiastic about the prospect of joining your team. I would like to reiterate my interest in the role and highlight my skills in [Mention 1-2 key skills or experiences].
I am available for an interview at your earliest convenience. Thank you for your time and consideration. Please let me know if there’s any further information that you might need from me. I look forward to hearing from you soon.
Sincerely,
[Your Name]
[Your Contact Information]
In conclusion, mastering the art of the submission letter is a valuable skill that can significantly improve your chances of success in various contexts. By following these tips and adapting the provided examples, you can create submission letters that effectively communicate your message, capture attention, and open doors to exciting opportunities.