Submitting your timesheet on time is super important for getting paid accurately and on schedule. Sometimes, you need to send an email to submit your timesheet, and knowing how to write a good one is key. This article provides you with a practical Timesheet Submission Email Sample to help you get it right!
Why a Good Timesheet Submission Email Matters
Sending a clear and professional timesheet submission email is more important than you might think. It’s the first thing your boss or the payroll department sees, and it sets the tone for how you’re perceived. Here’s why it matters:
- It ensures your hours are accurately recorded.
- It helps you get paid on time.
- It shows that you’re responsible and professional.
Your email is a reflection of your work ethic. Here are some things to keep in mind while writing your email:
- Always be polite and professional.
- Clearly state what you are submitting.
- Attach your timesheet correctly.
Also, when you submit the timesheet, consider these things:
- Check the email address.
- Review the email before sending.
- Follow company guidelines.
Here’s a quick table to summarize key elements:
| Element | Importance |
|---|---|
| Subject Line | Easy Identification |
| Greeting | Professional Tone |
| Attachment | Ensure the timesheet is present |
Timesheet Submission Email Example – General Submission
Subject: Timesheet Submission – [Your Name] – [Week Ending Date]
Dear [Manager’s Name] or [Payroll Department],
Please find attached my timesheet for the week ending [Date]. All hours are accurate and reflect the work completed.
Please let me know if you require any further information.
Thank you for your time.
Sincerely,
[Your Name]
[Your Employee ID (If applicable)]
Timesheet Submission Email Example – With a Minor Correction Needed
Subject: Timesheet Submission – [Your Name] – [Week Ending Date] – Minor Correction
Dear [Manager’s Name] or [Payroll Department],
Attached is my timesheet for the week ending [Date]. I believe there is a minor correction needed. I’ve [briefly explain the correction, e.g., “forgotten to log an hour on Tuesday”, or “miscalculated overtime hours”]. The corrected timesheet is attached.
Please let me know if you have any questions.
Thank you,
[Your Name]
[Your Employee ID (If applicable)]
Timesheet Submission Email Example – Submitting Late (With Apology)
Subject: Late Timesheet Submission – [Your Name] – [Week Ending Date]
Dear [Manager’s Name] or [Payroll Department],
I am writing to apologize for the delay in submitting my timesheet for the week ending [Date]. I have attached the timesheet now.
I understand the importance of timely submissions and I apologize for any inconvenience this may cause.
Thank you for your understanding.
Sincerely,
[Your Name]
[Your Employee ID (If applicable)]
Timesheet Submission Email Example – Submitting for Multiple Projects
Subject: Timesheet Submission – [Your Name] – [Week Ending Date] – Multiple Projects
Dear [Manager’s Name] or [Payroll Department],
Attached is my timesheet for the week ending [Date], which includes hours allocated to multiple projects. All details are accurate.
Please let me know if you have any questions.
Thank you,
[Your Name]
[Your Employee ID (If applicable)]
Timesheet Submission Email Example – When Using a Specific Timesheet System
Subject: Timesheet Submission – [Your Name] – [Week Ending Date] – [System Name]
Dear [Manager’s Name] or [Payroll Department],
My timesheet for the week ending [Date] has been submitted through [System Name].
Please confirm receipt. I have attached a copy for your records, just in case.
Thank you,
[Your Name]
[Your Employee ID (If applicable)]
Timesheet Submission Email Example – Following Up on a Missing Timesheet
Subject: Following Up – Timesheet Submission – [Your Name] – [Week Ending Date]
Dear [Manager’s Name] or [Payroll Department],
I am writing to follow up on the submission of my timesheet for the week ending [Date]. I submitted it on [Date of Submission].
Could you please let me know if it was received and if everything looks in order?
Thank you for your time.
Sincerely,
[Your Name]
[Your Employee ID (If applicable)]
In conclusion, mastering the art of the timesheet submission email is easy once you know the basics. By using the examples above and adapting them to your specific situation, you can ensure your hours are correctly tracked, and that you’re seen as a reliable and professional employee. Remember to always be clear, concise, and courteous in your communications! Good luck!