Getting ready to launch a new software or feature can be super exciting! Before the big day, though, there’s User Acceptance Testing, or UAT. This is where real users try out the system to make sure everything works perfectly. And once UAT is done, you need to let everyone know. That’s where a Uat Completion Email Sample comes in handy. This guide will walk you through crafting the perfect email to celebrate and inform stakeholders.
Why a Well-Crafted Email Matters
Sending a clear and concise UAT completion email is super important. It helps everyone understand what happened during testing and what the next steps are.
- It officially announces that the testing phase is complete.
- It summarizes the key findings and results.
- It keeps everyone on the same page about the project’s status.
- It sets expectations for the next actions.
This type of email also gives a sense of closure to the UAT phase and highlights everyone’s contributions. This confirms the project’s progress and builds confidence for the launch. Using a standardized template ensures consistency and professionalism.
Email Examples for Different Scenarios
UAT Completion Email to Project Team
Subject: UAT Completion – [Project Name]
Hi Team,
This email confirms the successful completion of User Acceptance Testing (UAT) for the [Project Name] project.
A huge thank you to everyone who participated in the testing phase. Your hard work and dedication have been invaluable in ensuring the quality and functionality of the new [system/feature].
Here’s a quick recap:
- Testing Period: [Start Date] – [End Date]
- Number of Testers: [Number]
- Key Findings: [Brief Summary of Findings – e.g., “All major functionalities passed,” “Minor bug fixes required in module X.”]
- Outstanding Issues: [Number] [Briefly mention if any critical issues remain and how they’re being addressed]
The final UAT report is attached for your review. The next steps involve [Next Steps – e.g., “bug fixing,” “final deployment planning.”]. We will schedule a meeting on [Date] at [Time] to discuss the next steps in detail.
Thanks again for your excellent work!
Best regards,
[Your Name]
[Your Title]
UAT Completion Email to Stakeholders
Subject: UAT Completion Notification – [Project Name]
Dear Stakeholders,
This email is to inform you that User Acceptance Testing (UAT) for the [Project Name] project has been successfully completed.
Thank you for your support and commitment throughout the testing phase. Your participation was crucial to validate the functionality and user-friendliness of the new [system/feature].
Summary of Key Results:
- Overall Testing Status: [e.g., “Successful completion, with minor adjustments needed”]
- Key Functionality: [e.g., “All core features functioning as expected.”]
- Next Steps: [e.g., “Final deployment scheduled for [Date], subject to any remaining minor adjustments.”]
We will keep you updated on the progress of the next phase. A detailed UAT report is available upon request.
Sincerely,
[Your Name]
[Your Title]
UAT Completion Email with Bug Fixes Underway
Subject: UAT Completion and Bug Fixing – [Project Name]
Hi Team,
UAT for the [Project Name] project is complete. Thanks for the effort in this crucial phase.
Summary:
- Testing was performed from [Start Date] to [End Date].
- Testers identified [Number] bugs.
- [Number] bugs are critical and require immediate attention.
The development team is currently working on resolving these bugs. We’re prioritizing [list the most important bugs]. A new version with fixes is planned for [Date]. Please review the updated build and complete additional testing. A new report will be provided.
Thanks,
[Your Name]
[Your Title]
UAT Completion Email with Deployment Date
Subject: UAT Complete – [Project Name] – Deployment on [Date]
Hi Team,
The UAT for the [Project Name] is complete!
Excellent work everyone!
Summary of results:
| Test Cases | Status |
|---|---|
| Passed | 95% |
| Failed | 5% (being addressed) |
Based on these positive results, we are proceeding with the deployment on [Deployment Date]. [Provide brief instructions or a link for more details.]
Thanks again!
[Your Name]
[Your Title]
UAT Completion Email for a Minor Feature Update
Subject: UAT Complete – [Feature Name] Update
Hi,
UAT for the latest update to the [Feature Name] feature is complete.
Overall Testing Result: [e.g., “Successfully tested without critical issues.”]
Key Findings: [e.g., “Improvements to X and Y functionalities are now confirmed and operational.”]
No changes are needed. This update will be deployed during [Time] on [Date].
Thanks,
[Your Name]
[Your Title]
UAT Completion Email for a Project with Issues
Subject: UAT Completion – [Project Name] – Next Steps
Hi Team,
UAT has finished for the [Project Name].
Testers discovered [Number] issues.
We’re currently investigating [the biggest issues] and plan to [corrective action]. A meeting is scheduled for [Date] to discuss next steps. We appreciate your hard work, and we will share further updates soon.
Best,
[Your Name]
[Your Title]
UAT Completion Email with Thank You and Appreciation
Subject: UAT Completed Successfully – Thank You!
Hi Team,
The UAT for the [Project Name] project has been successfully completed!
We want to express our sincere gratitude to everyone involved in UAT. Your commitment and collaboration significantly contributed to this outcome.
Next steps are [next steps]. A detailed report is attached. Thank you once again.
Sincerely,
[Your Name]
[Your Title]
In conclusion, a well-structured **Uat Completion Email Sample** is key for clear communication. These templates help you provide the right information, keeping everyone informed and ready for the next steps in the project. By using these examples, you can easily adapt and create emails that fit your specific needs, making the transition from UAT to launch a smooth process.