UAT Email Communication Sample: A Guide for Effective Testing

Subject: UAT Testing Request – [Project Name] – [Module/Feature]

Dear [Tester Name],

This email is to formally request your participation in the User Acceptance Testing (UAT) for the [Module/Feature] of the [Project Name] project. We have completed the development and initial testing of this module, and your input is vital to ensure it meets the needs of our users.

Here’s what you need to know:

• Testing Period: [Start Date] – [End Date]
• Testing Environment: [Link to the testing environment]
• Test Cases: [Link to test cases or attached document]
• How to Report Issues: [Instructions on how to report bugs, e.g., “Please use the bug reporting tool at [link] or reply to this email with detailed steps to reproduce the issue.”].

Your feedback is essential for a successful project launch. Please let me know if you have any questions or require any assistance. Thank you for your time and dedication!

Sincerely,

[Your Name]

[Your Title]

Subject: UAT Testing Credentials – [Project Name]

Dear [Tester Name],

Please find below your credentials for accessing the UAT environment for the [Project Name] project. Please keep these credentials secure and do not share them with anyone.

Username: [Username]

Password: [Password]

Environment Link: [Link to the testing environment]

If you experience any issues logging in or accessing the environment, please contact me immediately.

Thank you,

[Your Name]

[Your Title]

Subject: UAT Completion Confirmation – [Project Name]

Dear [Tester Name],

This email confirms that you have successfully completed the UAT testing for the [Project Name] project’s [Module/Feature]. We appreciate your time and effort in testing the application. Your feedback is valuable.

If you have any final comments or observations, please share them with us by [Date].

We will now proceed with reviewing the test results and addressing any issues you reported.

Thank you again!

Sincerely,

[Your Name]

[Your Title]

Subject: Bug Report – [Project Name] – [Module/Feature] – [Brief Description of the Bug]

Dear [Development Team/Project Manager],

I am writing to report a bug I encountered during the UAT testing for the [Module/Feature] of the [Project Name] project.

Here are the details:

• Bug Description: [Detailed explanation of the issue, including what happened and what was expected]
• Steps to Reproduce: [Step-by-step instructions on how to recreate the bug]
• Environment: [Operating System, Browser, etc.]
• Severity: [High, Medium, Low]
• Screenshot/Video: [Attach a screenshot or video if available]

Please let me know if you need any further information. I look forward to seeing this resolved.

Regards,

[Your Name]

[Your Title]

Subject: Retest Request – [Project Name] – [Module/Feature] – [Issue ID]

Dear [Development Team/Project Manager],

This email is to request a retest of the bug identified as [Issue ID] for the [Module/Feature] in the [Project Name] project. The fix has been implemented, and I would like to verify it.

Please let me know when the fix is available in the UAT environment.

Thank you,

[Your Name]

[Your Title]

Subject: UAT Results Summary – [Project Name]

Dear Stakeholders,

This email summarizes the results of the UAT for the [Project Name] project. The testing period concluded on [Date].

Key Findings:

• Number of Test Cases Executed: [Number]
• Number of Test Cases Passed: [Number]
• Number of Test Cases Failed: [Number]
• Open Issues: [Number]

A detailed report is attached, including specific issues, severity, and resolution status.

Next Steps: [Describe what happens next, like “The development team will address the open issues and we will schedule a retest.”]

Thank you,

[Your Name]

[Your Title]